Built for UK postgraduate medical training

Rotation planning without the spreadsheet

Every trainee, every site, every month — on one live grid.

Get in touch View documentation

Many programmes, one organisation ARCP in the trainee record Audit log with undo Data stored in the UK

The problem

The spreadsheet was never built for this

Excel wasn't made for dozens of trainees across many sites.

Rotations_FINAL_v3 (2).xlsxRead-only · someone else is editing

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fx=SUM(C10:E10)+0.6 'don't touch

	A	B	C	D	E	F	G	H	I	J	K
1	ANAES ROTATIONS 25/26 — DO NOT EDIT WITHOUT ASKING!!!
2	Trainee	Grade	Aug	Sep	Oct	Nov	Dec	Jan	Feb	ARCP	Notes
3	Rees, A	ST4	UHW	UHW	UHW	Morriston	Morriston	Morriston?	???	see other sheet
4	Owen, J / Patel, S / Lewis, K3 trainees, 1 cell?	ST3/CT2	Morriston (Patel 60% + Owen)	Morriston	Glan Clwyd??	GC	UHW	UHW	TBC	?	LTFT – check w/ Sarah
5	Hughes, M	ST5	Glan Clwyd	Glan Clwyd	Glan Clwyd	Glan Clwyd	OOP?	TBC	TBC	Jun?
6	Davies, L	ST6	UHW	MorristonWho changed this?	UHW	UHW	UHW		Morriston	see other sheet	moved – ask Gareth
7	Price, R	CT1		UHW	UHW	UHW	Morriston	Morriston	Morriston	(old)
8
9	MORRISTON WTE		2.6	4.0Over capacity?	#REF!	3.2	3	3.6	2.6		max 3? or 3.5
10	UHW WTE		2	3	3	3	#VALUE!	2	1

Rotations FINALRotations FINAL (2)ARCP oldSheet7DONT USE

Hard to read Text in cells. You read it cell by cell.
Capacity by hand Added up again after every change.
No safe "what if" Every change hits the live file.
ARCP elsewhere Placements here, outcomes there.
No audit trail Who changed it, and when? Nobody knows.

Features

See it working

The real app, with example data.

Every trainee, one grid

Drag placements into place. Site capacity updates live, and the heatmap shows pressure.

Problems flagged as you plan

Six live checks: overlaps, gaps, capacity and more. Each one links to the trainee.

Every trainee's whole pathway

Years of placements on one line, with stage progress and issues marked.

Reports in one click

Fill rate, gaps by site, and a full Excel export.

Also included

And more

ARCP records

Outcomes on the trainee record, with Gold Guide codes.

Testing mode

Try changes safely. Promote or discard.

Audit log and undo

Every change logged. Undo, redo, restore.

Programmes

One organisation, many programmes

Each programme keeps its own data. The organisation sees them all.

Organisation Your deanery or trust

ProgrammeAnaesthetics

ProgrammeIntensive Care

ProgrammeAny specialty

Your data

Built for trainee data

Stored in the UK Database and nightly encrypted backups, all in the UK.
Access per programme Each planner sees only their own programmes.
GDPR requests built in Export or anonymise a trainee's data on request.

Read our privacy notice for how trainee data is handled.